How to Be More Efficient at Work
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  • Jimmy at
  • November 20, 2017

In today's world, coping with job-related pressure is really tough. Anyone who's held down a full-time job knows that an average work day is not always long enough to get everything you need to do done. However, your productivity can be greatly improved by adopting habits designed to make you work more efficiently. An efficient worker uses the most of each minute of the day, giving his or her fullest attention to the most important tasks first. Being efficient at work won't just improve your productivity and win you points with your boss - it'll also make you feel accomplished, satisfied that you've had a full and productive work day.

Part 1.Creating Focus

1.Keep a clean, orderly work space. Achieving efficiency at work can sometimes be as simple as clearing the clutter from your work area. A disorderly work area is a work area that can hinder your productivity. If you're constantly struggling to find specific tools or documents in a mountain of clutter, serious work time is being wasted. Only keep items that you use daily out and about - everything else should be squirreled away where it's out of the way but also quickly retrievable.

 

2.     Keep your workplace well-stocked.Make sure that you have the supplies and tools needed to do your job. In an office, this means you should have things such as hole-punches, staple removers, calculators, etc. at the ready. Outside of an office setting, the tools are different, but the fundamental principles are the same - have the things you need to work effectively before you have to start working. Scientists working with complex graphing applications and mechanics working with socket wrenches will both benefit from having their tools prepped and ready beforehand.

 

3.        Eliminate your personal distractions. Different work places have different distractions - some jobs may come with a particularly talkative coworker who just won't leave you alone. Others might be oppressively silent, causing you to get distracted by even the quietest noises. Do what you must to make sure you can stay focused on your work. If your job allows you to safely listen to music, take an MP3 player to work with you. You might even consider posting notes at your work station notifying coworkers not to distract you. It might seem rude, but it's not - it's a reasonable and effective method to get people to leave you alone while you're working. Remember, you can socialize to your heart's content during breaks and meals.

Part 2.Enacting Effective Work Strategies

1.  Lighten your work load by delegating work. Unless you're at the very bottom of the workplace totem pole, you may have the opportunity to split up particularly repetitive tasks among one or more of your subordinates to save yourself time. Don't give your underlings projects that only you know how to complete satisfactorily. Instead, give them the time-consuming, monotonous tasks that keep you from using your talents on more important work. If you delegate work, remember to follow up with your assistant and give him/her a deadline. Always be gracious with your subordinates when they help you - if they feel like you appreciate them, they'll work hard for you on future projects.

 

2.  Nip office drama in the bud. Workplaces can, unfortunately, be terribly stressful places. If tempers flare, address any ill will immediately and directly. This may mean you, the person you're fighting with, or both of you need to make sincere apologies. Do this sooner rather than later. If you let a few fights fester into a grudge, your efficiency will suffer in the long run as you waste time working around this person and avoiding him/her in the workplace. More importantly, you'll be miserable - don't let workplace drama ruin your efficiency and your mood!

Part 3.Making Lifestyle Changes

1.        Be well rested. Being tired has never improved the quality of anyone's work. Tiredness can slow your output, dull your performance, and, if you're prone to sleeping spells, seriously embarrass you in important meetings. On top of this, severely insufficient sleep has been correlated with a variety of health problems.[5] Don't fall asleep at your desk or miss work because you've gotten sick - get 7-8 hours of sleep a night to be at your best.

 

2.        Keep an elevated mood. If you're trying to improve your working efficiency, you may be tempted to pursue your work with dogged seriousness. Often, this isn't a good idea - you may increase your efficiency in the short term, but if you never allow yourself any pleasure at work, it's easy to burn yourself out, leading to fatigue, stress, and a lack of motivation. Try to keep high spirits - if you feel good at work, you'll be more likely to stay motivated and ambitious. Do small things to improve your mood that won't hinder your productivity - listen to music through headphones, take stretch breaks, or take your laptop to the break room for some peace and quiet.

 

3.        Reward yourself. If you've successfully increased your work efficiency, celebrate - you deserve it. It's not easy to lose bad habits and cultivate good ones, so reward yourself for your hard work. Buy yourself a drink after work on Friday, meet with some friends for a night out, or just lay in bed with a book - whatever makes you happy after a long work week, do it. Rewarding yourself increases your feeling of accomplishment, which is an important part of keeping your motivation up.